Payroll can be time-consuming and stressful, especially when it comes to calculating taxes and meeting compliance deadlines.

We coordinate seamlessly with payroll providers like ADP, Gusto, Paychex, QBO Payroll and others to ensure your employees are paid accurately and on time while ensuring all tax filings and compliance requirements are met—so you can focus on running your business, not tax deadlines..

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Our Payroll Services

We handle every aspect of your payroll process from calculating wages to filing tax forms, giving you peace of mind and freeing up valuable time:

Paycheck Calculation & Processing

We calculate gross wages, overtime, bonuses, commissions, and deductions accurately for each employee, then process payments via direct deposit or physical checks according to your pay schedule.

Tax Withholding & Remittance

We calculate and withhold federal, state, and local taxes correctly, ensure payroll taxes are remitted to appropriate agencies on time, and ensure full compliance with all tax requirements.

Quarterly & Annual Tax Filings

We review and verify all required payroll tax forms—including 941s, 940s, state unemployment returns, W-2s, and 1099s—ensuring they are filed accurately and on time to help you avoid penalties.

Time & Attendance Integration

We integrate with your time tracking systems to import hours worked automatically, calculate overtime and PTO accurately, and reduce manual data entry that causes errors.

Benefits & Deductions Management

We track and process health insurance premiums, retirement contributions, wage garnishments, and other deductions, ensuring accurate calculations and proper remittance to providers.

Employee Self-Service Portal

Your employees get secure online access to view pay stubs, download W-2s, update personal information, and check PTO balances without requiring your time or assistance.

Payroll Reports & Analytics

You’ll have access to detailed reports showing labor costs by department or project, year-to-date totals for budgeting, and comprehensive payroll summaries for financial analysis.

Compliance & Record Keeping

We maintain all required payroll records, stay current on changing labor laws and tax regulations, ensure compliance with federal and state requirements, and protect you from costly penalties.

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Why Choose Strategic Business Solutions

Finding the right bookkeeping partner is one of the most important decisions you’ll make for your business. At Strategic Business Solutions, we’ve built our reputation on delivering more than just accurate bookkeeping—we provide the financial clarity and peace of mind you need to focus on what you do best.

Founded by Sherry Maule in 2015 after seeing too many business owners struggle with their finances, we understand that you didn’t start your business to spend hours on bookkeeping. You started it to serve clients, build something meaningful, and create financial security for yourself and your team.

With over 30 years of accounting experience including full-time CFO positions, Sherry built Strategic Business Solutions on a simple foundation: provide exceptional bookkeeping and accounting services that give business owners peace of mind. Today we serve clients across Delaware, Maryland, Pennsylvania, Florida, and throughout the United States with that same commitment to excellence.

HERE’S WHAT SETS US APART:

Our team of highly responsive, attentive, and proactive professionals approach every client with honesty, care, and a problem-solving mindset. We pride ourselves on being detailed, organized, and timely, while maintaining a supportive and cheerful approach—ensuring you always feel confident and well-supported in managing your business finances.

Here’s what you can expect:

Cost Certainty

Custom fixed-price packages with transparent pricing and no hidden fees

Expert Team

Certified QuickBooks ProAdvisors with specialized industry expertise

Flexible Service

Scalable solutions that adjust as your business evolves

Proven Results

30-70% cost savings compared to full-time employees

Industry Specialization

Deep expertise in non-profit and construction accounting

ABOUT US

Reviews

Our clients’ success stories speak louder than anything we could say. At Strategic Business Solutions, we’re proud to have built long-lasting relationships with businesses and non-profits who trust us with their financial management.

Great Service Creates Happy Clients

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Our Team

Your payroll is processed by experienced professionals who understand the critical importance of accuracy and timeliness. Our accounting consultant team is led by Sherry Maule, who brings over 30 years of accounting experience including payroll management for organizations with dozens of employees across multiple states.

Our team includes certified payroll specialists who stay current on changing tax regulations, understand complex scenarios like multi-state taxation and garnishments, and treat your employees’ pay with the care and accuracy they deserve.

You’ll work with a dedicated team that knows your business, understands your pay structure, and ensures your employees get paid right—every single time.

MEET THE TEAM

Schedule Your Free Consultation

Ready to take the stress out of bookkeeping and gain financial peace of mind? Let’s talk about how Strategic Business Solutions can help your business thrive. We offer a free 15-minute consultation to discuss your specific needs and create a customized solution.

Call us today: 352-462-7004
Email: info@sbsde.com

CONTACT US

Service Areas

Strategic Business Solutions processes payroll for businesses throughout Maryland, Delaware, Pennsylvania, Florida, and nationwide. Our service areas include the entire Mid-Atlantic region, and we handle multi-state payroll compliance for businesses with remote employees across the United States.

We understand state-specific tax requirements, local withholding regulations, and regional compliance obligations that impact your payroll processing.

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Blog

Stay informed about payroll best practices, tax compliance updates, and employee management tips through our blog. We regularly publish helpful articles designed to help business owners make smarter financial decisions.

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Frequently Asked Questions

Getting Started & Setup

How quickly can you start processing our payroll?

Most businesses are fully set up within 1-2 weeks—we enter employee information, import historical payroll data, configure tax withholdings and deductions, establish direct deposit accounts, and process your first payroll on schedule.

What information do you need to set up payroll services?

We’ll need employee details including I-9s, W-4s and state withholding forms, current pay rates and schedules, existing year-to-date payroll totals, benefits and deduction information, and your federal and state tax identification numbers.

Can you take over mid-year from our current payroll provider?

Absolutely! We handle mid-year transitions regularly by obtaining year-to-date totals from your previous provider, verifying all tax payments and filings are current, reconciling any discrepancies, and ensuring seamless continuation of your payroll.

Do you work with existing time tracking or HR systems?

Yes, we integrate with popular time tracking systems like QuickBooks Time, TSheets, and others to import hours automatically, and we can work with most HR platforms to streamline employee data management.

Tax Compliance & Reporting

How do you ensure payroll tax compliance?

We calculate all federal, state, and local taxes accurately using current rates, remit payments electronically before deadlines, file all required forms on schedule, and stay updated on changing regulations through continuous professional education.

What payroll tax forms do you handle?

We handle Form 941 quarterly, Form 940 annually, state unemployment returns quarterly, local tax returns as required, W-2s for employees, and 1099s for contractors by January 31st each year.

What if we get a notice from the IRS or state tax agency?

We’ll review the notice immediately, investigate the issue thoroughly, respond to the agency on your behalf with proper documentation, resolve discrepancies quickly, and keep you informed throughout the process.

How do you handle multi-state payroll for remote employees?

We can refer you to an agency that can assist with getting your business registered in states where employees work, calculate and remit taxes to appropriate states, file required state unemployment and withholding returns, and ensure compliance with each state’s unique regulations.

Payroll Processing & Timing

What pay schedules do you support?

We process weekly, bi-weekly, semi-monthly, and monthly payroll according to your preference, handle special off-cycle payments for bonuses or terminations, and accommodate flexible schedules for seasonal or project-based employees.

How far in advance do you need payroll information?

We typically need time and attendance data 3 business days before payday to ensure accurate processing, earlier notification for special payments or changes, and flexibility to accommodate urgent situations when necessary.

What happens if there's an error in an employee's paycheck?

We work diligently to avoid payroll mistakes but if one happens, we work quickly to correct any processing errors, issue corrected payments via direct deposit or check, file amended tax returns if needed, and implement process improvements to prevent similar issues.

Can employees access their pay information online?

Yes, every employee gets secure portal access to view current and historical pay stubs, download W-2s and other tax forms, update direct deposit and personal information, and check PTO balances anytime.

Costs & Value

How much do payroll services typically cost?

Costs vary depending on the payroll provider you choose, such as ADP, Gusto, or others. For most small businesses, fees typically range from $50–$150 per month, plus $3–$8 per employee per pay period.

Are there any additional fees beyond the monthly cost?

We believe in transparent pricing with no surprise fees—our monthly rate includes all standard payroll processing, tax filings, and year-end forms, with additional charges only for special services like off-cycle checks or new state registrations.