Accounting Services

Spending too much time on invoicing can take you away from serving clients and growing your business.

Our bookkeeping services include professional accounts receivable management to help you send invoices promptly, follow up efficiently, and get paid faster. This helps improve your cash flow and lets you focus on what you do best—running your business.

SCHEDULE FREE CONSULTATION

Our Accounts Receivable Services

We can handle every aspect of your accounts receivable process from invoice creation to payment collection, giving you the cash flow your business needs to thrive:

Professional Invoice Creation

We generate accurate, professional invoices with proper details, payment terms, and branding that get sent to clients promptly after work completion or product delivery.

Timely Invoice Distribution

We deliver invoices via email or client portals according to customer preferences, ensuring they arrive quickly and are easy for clients to process and pay.

Payment Tracking & Monitoring

We track all outstanding invoices by due date and aging, monitor payment status daily, and provide complete visibility into who owes what and when payments are expected.

Professional Payment Reminders

We send friendly payment reminders before due dates, follow-up notices for overdue accounts, and escalating communications for seriously delinquent invoices while maintaining positive client relationships.

Payment Processing & Application

We receive and process customer payments via check, ACH, credit card, or wire transfer, apply them correctly to outstanding invoices, and update your accounting system promptly.

AR Aging Reports & Analysis

You’ll receive regular reports on your preferred schedule showing outstanding receivables by age, identifying problem accounts early, and providing insights into collection patterns and customer payment behaviors.

Client Communication & Resolution

We handle payment inquiries professionally, address billing questions promptly—keeping your client relationships professional and positive.

Payment Method Setup & Processing

We establish convenient payment options including ACH, credit cards, and online portals that make it easy for clients to pay you quickly and reduce collection time.

SCHEDULE FREE CONSULTATION

Why Choose Strategic Business Solutions

Finding the right bookkeeping partner is one of the most important decisions you’ll make for your business. At Strategic Business Solutions, we’ve built our reputation on delivering more than just accurate bookkeeping—we provide the financial clarity and peace of mind you need to focus on what you do best.

Founded by Sherry Maule in 2015 after seeing too many business owners struggle with their finances, we understand that you didn’t start your business to spend hours on bookkeeping. You started it to serve clients, build something meaningful, and create financial security for yourself and your team.

With over 30 years of accounting experience including full-time CFO positions, Sherry built Strategic Business Solutions on a simple foundation: provide exceptional bookkeeping and accounting services that give business owners peace of mind. Today we serve clients across Delaware, Maryland, Pennsylvania, Florida, and throughout the United States with that same commitment to excellence.

HERE’S WHAT SETS US APART:

Our team of highly responsive, attentive, and proactive professionals approach every client with honesty, care, and a problem-solving mindset. We pride ourselves on being detailed, organized, and timely, while maintaining a supportive and cheerful approach—ensuring you always feel confident and well-supported in managing your business finances.

Here’s what you can expect:

Cost Certainty

Custom fixed-price packages with transparent pricing and no hidden fees

Expert Team

Certified QuickBooks ProAdvisors with specialized industry expertise

Flexible Service

Scalable solutions that adjust as your business evolves

Proven Results

30-70% cost savings compared to full-time employees

Industry Specialization

Deep expertise in non-profit and construction accounting

ABOUT US

Reviews

Our clients’ success stories speak louder than anything we could say. At Strategic Business Solutions, we’re proud to have built long-lasting relationships with businesses and non-profits who trust us with their financial management.

Great Service Creates Happy Clients

StrategicBusinessSolutions home Client logo2

StrategicBusinessSolutions home Client logo4

StrategicBusinessSolutions home Client logo3

Our Team

Your accounts receivable is managed by experienced professionals who understand the importance of cash flow to your business success. Our accounting consultant team is led by Sherry Maule, who brings over 30 years of accounting experience including managing receivables for organizations with millions in annual revenue.

Our team includes skilled bookkeepers who combine professional persistence with relationship awareness, ensuring your invoices get paid while maintaining the client goodwill that drives repeat business. We know when to push for payment and when to work with clients facing genuine challenges.

You’ll work with a dedicated team that understands your business, knows your clients, and ensures you get paid—without burning bridges.

MEET THE TEAM

Schedule Your Free Consultation

Ready to take the stress out of bookkeeping and gain financial peace of mind? Let’s talk about how Strategic Business Solutions can help your business thrive. We offer a free 15-minute consultation to discuss your specific needs and create a customized solution.

Call us today: 352-462-7004
Email: info@sbsde.com

Service Areas

Strategic Business Solutions serves businesses throughout Maryland, Delaware, Pennsylvania, Florida, and nationwide. Our service areas include the entire Mid-Atlantic region, and thanks to cloud-based technology, we provide the same exceptional monthly accounting services whether you’re located in Elkton, Wilmington, Philadelphia, Tampa, or anywhere else in the United States.

We understand regional payment practices, industry-specific billing cycles, and state-specific collection regulations that impact your accounts receivable management.

View All

Blog

Stay informed about accounts receivable best practices, cash flow management strategies, and collection tips through our blog. We regularly publish helpful articles designed to help business owners make smarter financial decisions.

VIEW ALL

Frequently Asked Questions

Process & Implementation

How do accounts receivable services work with my existing invoicing?

We integrate with your current workflow by connecting to your accounting software, learning your billing cycles and terms, customizing invoice templates to match your branding, and establishing automated processes that ensure timely invoicing without disrupting client relationships.

What information do you need to manage my accounts receivable?

We’ll need access to your accounting software, current customer list with payment terms, copies of recent invoices and statements, details about your products or services for accurate billing, and your preferences for handling payment issues.

Can I review invoices before they're sent to clients?

Absolutely! We can set up approval workflows where you review invoices before distribution, establish automatic sending for standard recurring invoices, or customize any review process that gives you the right level of control.

How quickly can invoices be generated after work completion?

The speed of invoice generation depends on your service package. Clients on higher-level packages may receive invoices within 1 – 2 business days of submitting billing information, with options for same-day processing for time-sensitive situations.

Cash Flow & Reporting

How does better AR management improve my cash flow?

Faster invoicing reduces the time between work completion and payment request, consistent follow-up cuts average collection time by 30-50%, early problem identification prevents small issues from becoming write-offs, and professional processes encourage clients to prioritize your invoices.

What reports will I receive about accounts receivable?

You’ll receive reports on your preferred schedule showing outstanding receivables by age, identifying problem accounts early, and providing insights into collection patterns and customer payment behaviors.

Can you help identify clients who consistently pay late?

Yes, we can help you keep track of payment patterns and flag accounts that frequently pay late. We provide guidance to support decisions about payment terms, deposits, and policies for managing problem accounts.

Collections & Follow-up

How do you handle follow-up on overdue invoices?

We use a graduated approach starting with friendly pre-due-date reminders, followed by professional past-due notices, phone call follow-ups for seriously overdue accounts, and escalation recommendations for accounts requiring stronger collection action.

What's your approach to maintaining client relationships during collections?

We communicate professionally and empathetically, assume positive intent and investigate potential billing issues. We always prioritize preserving your valuable client relationships while securing payment.

When do you escalate collection issues to me or a collection agency?

How and when collection issues are escalated is based on your preferences. We work with you to determine the appropriate timing and approach, ensuring you stay informed and comfortable with the process.

Payment Processing & Security

What payment methods can you accept and process?

We process checks, ACH transfers, wire transfers, credit cards, and online portal payments, integrate with popular payment processors like Stripe and Square, and can establish automated recurring billing for subscription-based services.

How do you ensure payments are applied to the correct invoices?

We match payments to specific invoices using payment references, contact customers to clarify partial or unclear payments, maintain detailed payment application records, and reconcile accounts receivable to cash receipts daily to catch any discrepancies immediately.

Is customer payment information secure with your service?

Absolutely. We use PCI-compliant payment processors for credit card information, store customer data in AES-256 encrypted systems, never share payment details with unauthorized parties, and follow strict security protocols for all financial data handling.