Accounts Payable Management

Keeping up with vendor bills and payment deadlines can take you away from growing your business—and the last thing you want is a missed payment or strained vendor relationship.

Our Accounts Payable Management services include full accounts payable management, ensuring your bills are paid accurately and on time while helping optimize your cash flow. This lets you focus on running and growing your business, rather than tracking invoices and payment schedules.

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Our Accounts Payable Services

We handle every aspect of your accounts payable process from invoice receipt to payment processing, giving you complete visibility and control over your business expenses:

Invoice Receipt & Processing

We receive, review, and enter all vendor invoices into your accounting system with proper coding and categorization to maintain accurate expense tracking.

Invoice Verification & Approval

We verify invoice accuracy against purchase orders and delivery receipts, flag discrepancies for your review, and route invoices through your approval workflow before payment.

Payment Scheduling & Cash Flow

We organize and schedule payments to support timely due dates and help you take advantage of early payment opportunities when possible, while maintaining optimal cash flow.

Payment Processing & Distribution

We process payments via check, ACH, wire transfer, or credit card according to your preferences, and ensure all payment documentation is properly recorded and filed.

Vendor Relationship Management

We communicate professionally with vendors regarding payment inquiries, resolve billing discrepancies, and maintain positive relationships that benefit your business long-term.

AP Aging Reports & Analysis

We monitor your outstanding payables by age and alert you to upcoming cash needs and identify potential issues before they become problems.

Expense Tracking & Categorization

We categorize all expenses properly for accurate financial reporting, tax preparation, and budgeting, giving you clear visibility into where your money goes each month.

1099 Preparation & Filing

We track 1099-eligible payments throughout the year and prepare all necessary forms for tax filing, ensuring compliance with IRS requirements and avoiding penalties.

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Why Choose Strategic Business Solutions

Finding the right bookkeeping partner is one of the most important decisions you’ll make for your business. At Strategic Business Solutions, we’ve built our reputation on delivering more than just accurate bookkeeping—we provide the financial clarity and peace of mind you need to focus on what you do best.

Founded by Sherry Maule in 2015 after seeing too many business owners struggle with their finances, we understand that you didn’t start your business to spend hours on bookkeeping. You started it to serve clients, build something meaningful, and create financial security for yourself and your team.

With over 30 years of accounting experience including full-time CFO positions, Sherry built Strategic Business Solutions on a simple foundation: provide exceptional bookkeeping and accounting services that give business owners peace of mind. Today we serve clients across Delaware, Maryland, Pennsylvania, Florida, and throughout the United States with that same commitment to excellence.

HERE’S WHAT SETS US APART:

Our team of highly responsive, attentive, and proactive professionals approach every client with honesty, care, and a problem-solving mindset. We pride ourselves on being detailed, organized, and timely, while maintaining a supportive and cheerful approach—ensuring you always feel confident and well-supported in managing your business finances.

Here’s what you can expect:

Cost Certainty

Custom fixed-price packages with transparent pricing and no hidden fees

Expert Team

Certified QuickBooks ProAdvisors with specialized industry expertise

Flexible Service

Scalable solutions that adjust as your business evolves

Proven Results

30-70% cost savings compared to full-time employees

Industry Specialization

Deep expertise in non-profit and construction accounting

ABOUT US

Reviews

Our clients’ success stories speak louder than anything we could say. At Strategic Business Solutions, we’re proud to have built long-lasting relationships with businesses and non-profits who trust us with their financial management.

Great Service Creates Happy Clients

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Our Team

Your accounts payable is managed by experienced professionals who understand the importance of accuracy and timeliness. Our accounting consultant team is led by Sherry Maule, who brings over 30 years of accounting experience including managing accounts payable for multi-million dollar organizations.

Our team includes detail-oriented bookkeepers who treat every vendor payment with the same care they’d use for their own business. We maintain the professional relationships your vendors expect while protecting your cash flow and ensuring every dollar is tracked accurately.

You’ll work with a dedicated team that understands your business, knows your vendors, and ensures your bills get paid right—every time.

MEET THE TEAM

Schedule Your Free Consultation

Ready to take the stress out of bookkeeping and gain financial peace of mind? Let’s talk about how Strategic Business Solutions can help your business thrive. We offer a free 15-minute consultation to discuss your specific needs and create a customized solution.

Call us today: 352-462-7004
Email: info@sbsde.com

Service Areas

Strategic Business Solutions serves businesses throughout Maryland, Delaware, Pennsylvania, Florida, and nationwide. Our service areas include the entire Mid-Atlantic region, and thanks to cloud-based technology, we provide the same exceptional monthly accounting services whether you’re located in Elkton, Wilmington, Philadelphia, Tampa, or anywhere else in the United States.

We understand local regulations, state-specific requirements, and regional business practices that impact your bookkeeping, no matter where you’re located.

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Blog

Stay informed about accounts payable best practices, cash flow management strategies, and vendor relationship tips through our blog. We regularly publish helpful articles designed to help business owners make smarter financial decisions.

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Frequently Asked Questions

Process & Setup

How do accounts payable services work with my existing process?

We integrate seamlessly with your current workflow by receiving invoices via email, mail forwarding, or portal upload, then processing them according to your approval requirements and payment preferences while maintaining complete transparency throughout the process.

What information do you need to get started with AP management?

We’ll need access to your accounting software, current vendor list with payment terms, approval hierarchy and dollar limits, preferred payment methods for each vendor, and any existing unpaid invoices to ensure smooth transition.

Can I maintain control over which invoices get paid?

Absolutely! We can set up approval workflows where you review and approve invoices before payment, establish automatic approval for recurring bills under certain amounts, or customize any approval process that fits your management style.

How do you handle urgent or rush payments?

We always encourage customers to plan ahead for payments whenever possible, but we understand that urgent situations arise. We monitor for time-sensitive invoices and alert you promptly to any urgent payment needs. When necessary, we can support same-day or next-day payments while remaining flexible to accommodate your business’s unique circumstances.

Accuracy & Compliance

How do you ensure accuracy in accounts payable processing?

We follow a structured review process to maintain accuracy and control. Invoices are verified against purchase orders and delivery confirmations if available and reviewed before payment is processed. All payment batches are overseen by senior staff to ensure consistency, accuracy, and proper controls.

How do you prevent duplicate payments?

We use systematic invoice numbering and tracking, verify each invoice against payment history before processing, maintain detailed payment records with check numbers or transaction IDs, and reconcile vendor statements monthly to catch any discrepancies.

What controls prevent unauthorized or fraudulent payments?

We implement approval workflows based on dollar thresholds, require supporting documentation for all payments, flag unusual vendors or amounts for additional review, and maintain audit trails showing who approved and processed each payment.

How do you handle 1099 reporting for contractors?

We track all 1099-eligible payments throughout the year with proper vendor classification, obtain W-9 forms from all contractors before payment, generate 1099 forms in January, and file required copies with the IRS electronically.

Payment Processing & Timing

When do invoices get paid and how is timing determined?

We schedule payments based on your cash flow preferences, due dates, early payment discount opportunities, and vendor terms, typically processing payment batches weekly or bi-weekly unless you prefer different timing.

What payment methods do you support?

We process payments via physical checks, ACH transfers, wire transfers, credit cards, and vendor payment portals, using whichever method is most cost-effective and preferred by each vendor.

How do you optimize cash flow with accounts payable?

We strategically time payments to maximize cash retention while capturing early payment discounts, prioritize payments based on terms and importance, and provide cash flow forecasts showing upcoming payment obligations as part of certain packages.

What happens if we don't have enough cash to cover all bills?

We’ll provide prioritized payment recommendations based on vendor terms, late fee risks, and business importance, help you communicate with vendors about payment timing, and work with you to manage cash flow challenges strategically.

Reporting & Communication

What reports will I receive about accounts payable?

You’ll receive AP aging reports showing all outstanding bills by due date and our recommendations for payment based on due date.. You always have the opportunity to change the payment selections.

How do you communicate with my vendors?

We handle all routine vendor communications professionally on your behalf, respond to payment inquiries with accurate information, resolve billing questions and discrepancies, and escalate sensitive issues to you for direct handling when appropriate.